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Crafting a Wireless Presentation, Pt. 1: Outlining

Written by Jacob Moffitt | Find me on: LinkedIn


 hands-typing

To paraphrase Ferris Bueller, technology moves pretty fast, and if you don’t stop to take a look at it every once in awhile, it might pass you by. As more offices, schools, and other meeting areas move toward wireless presentation, you have to stop and ask yourself if you’re really taking advantage of all that the technology can give you. Better tech doesn’t just mean a smaller casing for the finished hardware, after all. There’s a lot in every wePresent that’s changed from the old computer-and-a-projector setups, as much as there was between those setups and the slide projectors they replaced.

So now, It’s time to stop, take a breather, and go back over the basics of building a presentation, step by step, starting with the outline and design.

Do I Really Need to Outline?

Long story short, yes. Trust me on this one. Ut’s simpler to write information into a template you’ve already designed than to move it around piece-by-piece. Even if you’re not the kind of person who outlines, we’re starting a new thing here, right? Step outside your comfort zone a little..

Alright Fine, Where Do I Start?

First, brainstorm every topic you need to cover over the length of your speech, lecture, or presentation. Write them all down, and then arrange them in an order that makes the most sense. There are two elements to this, the first being that you want to deliver explanatory information in a way that builds on everything you’ve said before, so make sure you put your information in the right order.

The second is narrative. A presentation of any kind is merely the performance of information for an audience, so make sure that not only is your information building on itself, but also building up to something. Not every presentation needs to end with a pop, but it does need to end rather than just awkwardly disassemble after you stop talking and walk away. Writing a graceful end to a presentation is like perfecting a handshake, once you get it down, everyone will secretly respect you incredibly for it.

Okay, I Have Something That Looks Like an Outline. What Now?

Now begins the first of many edits. Look over your information for places where you can eliminate irrelevant information. At this stage, knocking out even one or two items really cuts down your presentation time by a lot, and unless you’re a seasoned pro at this sort of thing, it shouldn’t be too hard to pick one or two that need to go. Keep in mind, the information doesn’t always need to disappear into the ether, sometimes it can keep the energy going on another slide, or later in the presentation. In any case, we don't need to make any big sweeping cuts right now, we'll do that later while we're fine-tuning the editing.

I Threw Some of My Talking Points in the Garbage, Am I Done?

Not just yet, but almost. We need to take one last sweep and ask ourselves where we have left room to include multimedia, collaboration techniques, or otherwise involve the audience. This is the biggest draw of wireless presentation, the audience is no longer just a passive participant. From their seats, using a tablet, phone, or laptop, they can show their own information, annotate yours, or even send multimedia up to display, like pictures or videos. And itt’s important that we give the audience a chance to do these things, partially because, like Everest, the option to do them is there. But on top of that, an audience that's being asked for feedback and participation tends to be an attentive one.

This can take a few forms, but at this stage of the game, it doesn’t pay to get hung up on details. Get a general sense of if and how you’ll gather input from your audience, but keep in mind that often, even when it seems like such an exercise is hard to execute, you’ll still find ways of sneaking it in.

Whew, Can I Have a Beer Now?

Yep, and knock the top off of one for me as well. We’ll pick this back up in part two.

Now that we’ve helped you with designing presentations for wireless presentation systems, think about letting us get you to present on one. The wePresent lineup offers a large amount of functionality at a reasonable cost, but does so without sacrificing quality. All wePresent units are cross-platform compatible, support a 64-user queue with moderator functionality, and support touch screen displays, but more collaborative tools - such as interactive annotation and digital white/blackboards - are offered with our mid-range and flagshi products.

We offer weekly demonstrations of our triple-award winning product. Follow the link below to schedule an appointment to see our product in action, and you’ll be glad you did.

Now, about that beer.

cheers 

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Topics: Meeting Room Tips

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